CUPE 2626 offers different sources of funding to help members with expenses related to tuition fees, cost of dependent care, presenting at academic conferences, organizing projects, and coping with unforeseen circumstances. If you have a contract as a TA, RA, Proctor, Marker, Tutor or Lab Demonstrator, or if you’ve had one in the last 12 months, you have access to this funding. Please see below for more information on the different types of funding we provide.

FINANCIAL AID FUND

The CUPE 2626 Financial Aid Fund seeks to assist union members in cases of demonstrated financial need. It helps with costs associated with tuition fees, dependent care, and the University Health Insurance Plan (UHIP). Each semester, applications to the Financial Aid Fund are done online at scholarships.uottawa.ca.

Please note that applying to the Financial Aid Fund does not guarantee the attribution of financial aid. The value of individual bursaries will depend on the level of the financial assistance required and on the availability of funds.

Types of Financial Aid

  • Tuition Fees Bursary
  • Cost of Dependent Care Bursary
  • University Health Insurance Plan (UHIP) Bursary

Deadlines

  • Fall semester: October 15, 11:59 p.m.
  • Winter semester: January 31, 11:59 p.m.
  • Spring/Summer semester: May 15, 11:59 p.m.

How to Apply

Applications to the CUPE 2626 Financial Aid Fund are done online. To apply, first log in into your uoZone/uoAccess account. Choose “Finances and Jobs” from the top menu and, in the “Quick links” section, choose “Online Scholarships and Bursaries”. Complete your Student Profile if necessary. You’ll then be able to see a list of scholarships and bursaries for which you are eligible to apply. You can also search for the CUPE 2626 Financial Aid Fund by typing “CUPE” in the search bar in the upper left corner.

Choose “CUPE Employee’s Financial Aid Fund/Local 2626” and complete your application. All documents should be submitted online using the Online Scholarships and Bursaries application process. Documents include:

  • The financial questionnaire (The questionnaire can be accessed through your uoZone account. Choose “Finances and Jobs” from the top menu and, in the “Quick links” section, choose “Financial Questionnaire“)
  • The CUPE 2626 form

N.B. The application process for the 2626 Financial Aid Bursary has been updated to match that of other bursaries. As of Fall 2016, applicants are no longer required to submit copies of their lease and contract.

Questions? Contact us at finaid@2626.ca.

CONFERENCE FUND

This fund provides financial help for the purpose of presenting research related to the work performed during a teaching or research assistant position and that is not part of the applicants thesis or memoir. You are not admissible for the CUPE 2626 Conference Fund if you have received funding or are planning to apply for funding through your Faculty for the same conference.

What does this fund pay for?

The Conference Fund reimburses the following expenses to a successful applicant who is a co-author and presenter of the poster or paper presentation, with the understanding that no more than one co-author will be funded for any given poster:

  • Travel expenses
  • Accommodation expenses
  • Registration costs

Reimbursement of all expenses shall be subject to the submission of receipts, up to a total maximum of $800.00 based on the zone.

Deadlines

The application MUST BE presented at least two (2) weeks prior to the start of the conference. Any request will be refused automatically if the applicant does not submit their application in time.

Requirements

Your request must include the following documents/information:

  • Proof of membership in CUPE 2626 (such as a copy of your contract)
  • Recommendation from your Department or your thesis supervisor.
  • Proof of acceptance to the conference.
  • Any other sources of funding to prevent expenses from being reimbursed more than once.

Applications must be submitted to info@2626.ca.

In any given academic year, priority will be given to applicants who have not received a grant in previous sessions.

How to Apply

Prior to the conference, please complete the Conference Fund Application Form and submit it along with the necessary documents to info@2626.ca. If your application is approved, upon your return from the conference please fill out and submit to info@2626.ca the Conference Fund Reimbursement Form along with your expense receipts and proof of participation in the conference (such as the conference schedule). Please note that we will ask you to provide us, upon return, your boarding pass and any other proof of passage used during your travels.

SOLIDARITY FUND

The Solidarity Fund is intended for groups and individuals working on events, projects, and campaigns which directly or indirectly benefit members of CUPE 2626. This includes initiatives organized by both members of CUPE 2626 as well as non-members (i.e. academic conference or workshop).

How to Apply

To apply, please complete the Solidarity Fund Application Form. This form includes:

  • A description of your event, project or campaign
  • An explanation of how CUPE 2626 members may benefit from it
  • A detailed budget for your event, project or campaign

Please note that CUPE 2626 will not support any initiative that serves to undermine students/workers rights, equality, social justice, or human rights.

EMERGENCY FUND

The CUPE 2626 Emergency Fund aims to provide support to members who require financial assistance as a result of unforeseen circumstances. The Fund seeks to strike a balance between providing substantive relief for the circumstances that led a member to apply, and helping as many members as possible with the funds available.

How to Apply

To apply, please complete the Emergency Fund Application Form. This form includes:

  • A description of the nature of the emergency, including any relevant documentation
  • A description of the steps you have already taken to try to address the financial emergency

Note that you must also provide a demonstration of financial need, which includes:

  • Filling out the University of Ottawa’s Financial Questionnaire (log into your uOzone account and open the “Finances” tab)
  • A budget of expenses and income

Decisions regarding Emergency Fund requests are made by the CUPE 2626 Executive Board at the meeting following the reception of a request. Your identity won’t be revealed to Executive Board members in charge of taking the decisions.

HEALTH AND DENTAL FUND

The purpose of this Fund is to provide supplemental financial support to members who have incurred health or dental expenses that are not fully reimbursed by their insurance plan.

Eligible expenses – Please read carefully

Eligible health or dental expenses must have one of the following criteria:

  1. Expenses that have been partially reimbursed by your insurer. We will cover the portion that you had to pay yourself.
  2. Expenses that could not be reimbursed by your insurer because you have reached the maximum amount set by your insurance plan.
  3. Expenses that are recognized by Canada Revenue Agency as “medical expenses”.

Eligible expenses may include costs related to care received by your partner or dependent children if those costs have been partially reimbursed by your insurer. For the sake of accessibility and inclusion, applications that do not fit the eligibility criteria may still be considered by the Executive Board.

How to Apply

To apply, please complete the Health & Dental Application Form. This form includes:

  • Your contact information. We collect this information to be able to follow up on your application. We will otherwise protect your identity throughout the process.
  • Proof of purchase (i.e. your medical bill)
  • A claim statement, issued by your insurer
  • Proof of membership (i.e. any contract or pay stub issued in the past 12 months)

Please note that the disbursement maximum per member per academic year remains $500 regardless of the dates of the medical or dental expense claims.

Please note that you need to be logged in your @uottawa.ca email account or any other Gmail account to be able to fill the form. If you need help filling the form, or want to ask us a question, please contact us.

COVID-19 RELIEF FUND

PURPOSE

The purpose of the CUPE 2626 COVID-19 Relief Fund is to provide financial support to members of the Local who require financial assistance as a result of the COVID-19 health emergency. This fund will be in place from January 2021 until all funds are depleted.

DEFINITION

For the purposes of this Fund, “results of the COVID-19 health emergency” shall include, but not be limited to, sudden workplaces closures, layoffs, reduced working hours, loss of potential CUPE 2626 contracts, and/or medical and health related costs.

The Local understands that it is neither possible nor desirable to provide a comprehensive list of all situations relating to the impacts of the current global health crisis. We recognize that a manageable circumstance to one person may be an emergency to another because of their specific life circumstances.

The Local understands that some members have difficult financial situations outside of the criteria described in this fund; for emergency needs not caused by the COVID-19 crisis, we will recommend that members apply to our Emergency Fund instead.

AMOUNT

The goal of the fund is to strike a balance between providing substantive relief for the circumstances that led a member to apply and helping as many members as possible with the funds available.

The total amount of the fund will be $30,000 plus any surplus from the previous Temporary Hardship Fund. Individual disbursements will be limited to a maximum of $500.

The Local will decide how much funding to award an application based on financial need and funds available. This means that the amount of funding an applicant receives may not necessarily reflect how difficult the Local considers an applicant’s situation to be and may instead reflect how many members need support during the same period.

PROCEDURE

To apply for the COVID-19 Fund, an applicant needs to fill out an online form through which they will submit their personal information as well as answers to the following prompts:

1. A description of the nature of their financial emergency (e.g. unable to pay rent due to being laid off)

2. A description of the steps they have taken to try to address the financial emergency themselves (e.g. applied for a scholarship or EI)

3. An explanation of the resources or benefits they are currently receiving (e.g. CERB or CESB)

4. Demonstration of financial need (e.g. a budget of their monthly expenses and income)

The Local may request further documentation regarding the member’s personal circumstances to ensure funds are distributed fairly and equitably. Priority will be given to members who are not eligible for government benefits (e.g. CERB or CESB).

Grants awarded under the COVID-19 Fund will be decided through a majority vote of the Executive Board. The Executive Board may open exceptions to the criteria of the fund based on their own opinions or judgments of each case.

Following the receipt of an application to the COVID-19 Fund, the Secretary-Treasurer will compile the received documents and send a redacted copy (devoid of information that can be used to identify the applicant personally) to all members of the Executive Board. Decisions on each application will be made at the EB meeting subsequent to the receipt of the application.

CONFIDENTIALITY

All information given to any officer or staff member of the Local will be treated in a confidential manner. All documents sent by the Secretary-Treasurer to the Executive Board will be redacted to exclude information that can be used to identify the applicant.

LIMITATIONS

No part of this policy supersedes or may be used to overrule the Bylaws of CUPE 2626, the Collective Agreement between the Local and Employer, or the CUPE National Constitution.

WORK FROM HOME SPECIAL FUND

In the fall of 2020, CUPE 2626 reached an agreement with the University of Ottawa to provide up to $100 in financial help to TAs with new work-related technological expenses caused as a result of the switch to work from home.

This fund was set to expire on April 30 2021, but since it hadn’t been used fully yet, we obtained an extension making it possible to make claims until the end of the summer.

You can apply if:

  • you have held a position as a TA since March 16, 2020;
  • you bought a tablet, computer, webcam, router, external hard drive, microphone, screen, monitor, some software, headphones, computer accessories or other expenses related to the improvement of an Internet connection, in order to work from home (expenses for the maintenance of the materials listed above are not eligible);

AND

  • you have not yet applied for the Fund OR if your previous application was for an amount under $100.
In order to benefit from such reimbursement, you must send an email, with the detailed receipts as well as proof of payment attached, to Faculty Relations
(lr-acad@uottawa.ca) by August 30, 2021 at the latest.Faculty Relations staff will then determine if the expenses are admissible.